Providing Employment Rejection Letters In Various Languages

Because global corporations receive many resumes and CV’s and operate under a variety of international and local laws, they cannot possibly write individual acknowledgements.  So they use variations of this form reply and then have the translated into the various languages spoken in the countries where they do business.

Dear applicant:
We have received your resume.  Should your qualifications match our requirements, we will be in touch with you for an interview within two weeks.  If you do not hear from us by then, another candidate has been selected for the position.

Thank you for your interest in Shell Oil Company.

GlobalCon’s form letter serves well for notifying applicants that their resume and CV’s have been received.  After a person has been interviewed it might very well be construed as being rude to many international audiences.  According to a Houston French Translator, a form rejection, such as the following, shows disregard for the person’s time spent applying, traveling and interviewing. No firm should rationalize such forms by saying the cost of individual replies outweigh the benefits.  A form rejection may save time and money, but it loses goodwill.  Would you even consider doing business with a firm that sent you such a reply?

Dear Applicant:

___ Thank you for expressing an interest in Skylark Associates.

___ Your application/resume has been reviewed for the position of ________ in our _______________Department.

___ Thank you for coming in for coming in for an interview for the position of ________ in our ___________ Department.

___ Unfortunately, another candidate has been selected for this particular position.

___ We will hold your application in our application active file for one year.

___ Please submit your official translated and certified transcript and diploma.

An individualized rejection letter can gain goodwill, if written like this.  Because the letter presents bad news, the plan is indirect.  The rejection, though, is right after the buffer, since the reader wants this information immediately.  A thorough explanation follows, and the writer shows concern for her reader’s disappointment by suggesting ways he might improve his chances for a similar job.

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