In making the clarification an easy and rational extension of the initial statements, most Houston translation workers suggest that writers design the initial sentence of the letter’s midsection “you oriented” by expressing a service-to-the-reader advantage. The president of a Chicago Retail Corporation might send an e-mail message to a Chinese manufacturer: “If you send updates about changes in your product lines and new offerings, you can assist me in the development of new sales channels for your company. As an illustration, if demand exists in the U.S. and Canadian marketplace for one of your innovative niche products, I am able to assist you in contacting those clients and producing a sale.”
Some Chicago translation workers recommend a different strategy for the center portion is to raise a number of questions, especially if your questions involve equipment or sophisticated instrumentation or processes. You could also inquire about technological features, precise measurements, and the specific application of the item. Geneally speaking, the most important question needs to be appear first. To illustrate, if expense is your primary interest, you could possibly start with something like “How much is your lowest priced industrial oven?” You might follow up with more specific but related inquiries about, say, replacement heating elements and and routine servicing.
Should you be seeking information on a number of products or answers, one German translator in Denver suggests that his business clients number their questions and include them in a sensible sequence or in descending order of relevance. Moreover, so that their inquiry can be treated swiftly, don’t forget (1) to inquire about only the issues that are fundamental to your principal request and (2) to steer clear of requesting details that are simple to look-up, even if it entails some energy.
Should you be requesting that a number of individuals respond to identical questions, you need to phrase them in a way that they can be answered with a closed-ended response. It’s also possible to construct a survey form with boxes that the respondent can indicate their answers. But if you need more than a simple yes or no answer, you must pose an open-ended question.
For example, a question like “How fast can you repair industrial ovens?” is more likely to elicit the information you want than “Can you repair industrial ovens?” Remember, writing questions in a style that almost elicits a certain response will probably generate biased or inaccurate data. For that reason, attempt to state your questions objectively. In conclusion, only address one topic per question.
Other sorts of data that fit in this section consist of information relating to a product (item or SKU number, date and place of acquisition, condition), your purpose for being interested in a specific matter, and various other specifics about your request. Each time a person completes this segment, they will likely discover why the inquiry is essential and be driven to satisfy it.