Using Friends and Colleagues To Review and Proof Your Writing, Presentations and Translations

It’s always a good idea to ask a colleague or friend to review your report or presentation for conciseness, spelling, grammar, ease of understanding and the logic you used to draw conclusions.  As a certified and notarized translation worker, you should make certain that what you think makes good sense will also make good sense to other people.

If it’s a presentation that you are giving, then your friend or colleague can assume the role of your audience.  While it is easy to do, you should try to avoid feeling humiliated and stressed during the critique.   Keep in mind that your colleague or friend is doing you a favor and that you will be helping to ensure your success and the success of the presentation by identifying and correcting potential problems before hand.

Sentence Design

If a sentence is basic, compound, or complex, it needs to be grammatically accurate, well-organized, understandable, intriguing, and suitable for the target audience.  In most cases, a writer should work towards clear-cut simplicity. For the majority of professional audiences, scholars of French translation in Denver claim that clearness and conciseness are valued more heavily than literary style. The subsequent recommendations can assist writers in attaining these features.

Avoid Long Sentences

Lengthy sentences are generally more difficult to comprehend than shorter sentences due to the fact that they are stuffed with details and facts that need to be immediately consumed. Nearly all professional writing should be limited to an average sentence size of 20 words or less. Seasoned veterans of Russian Translation in Chicago suggest that this number is just an average, not an upper limit. In order to be appealing, your composition ought to include a combination of longer and shorter sentences.

Lengthy sentences are ideal for grouping or combining, itemizing points, and reviewing or previewing information and facts. Moderate-size sentences (approximately 20 words in length) are useful with respect to articulating the interactions between ideas and concepts. And short sentences are tailor made for highlighting details.

Depend on the active voice

Active sentences are usually preferred over passive sentences simply because they are less difficult to comprehend. The subject appears before the verb, and the object of the sentence follows it: “Ruben leased the workspace.” Any time the sentence is passive, the subject comes after the verb and the object comes before it: “The workspace was leased by Ruben.” Perhaps you have realized that the passive verb includes the helping verb to be with a form of the verb that is generally related to the past tense. The application of passive verbs causes sentences to be lengthier and de-emphasizes the subject. Active verbs generate smaller, more robust sentences:

 Steer clear of Passive Sentences Utilize Active Sentences
 Revenue grew by 34 percent over the previous month.  Revenue grew by 34 percent last month.
 The latest process is believed by the director to be the best.  The director believes the latest process is best.

Nevertheless, making use of the passive voice is a good idea in certain scenarios. One example, a Milwaukee translator indicates that when you would like to be diplomatic in talking about a concern or an oversight of a certain type, you could state, “The cargo never arrived” as instead of “Your firm lost the cargo.” In such an instance, the passive variant feels less like an allegation; the focus is on the dilemma of the missing cargo as opposed to the individual or company liable for the loss. In the same manner, if you would like to highlight what is happening instead of placing credit or the blame, you could state something such as “The manufacturing line is undergoing an analysis to ascertain the cause of this predicament.” Additionally, passive verbs are helpful when you are attempting to prevent personal pronouns and establish an objective mood. To illustrate, in a business analysis, you could suggest, “Standards were developed for analyzing capital investments.”